Effective date: September 5, 2026
These Terms of Use ("Terms") govern your access to and use of the websites, platform, trial offerings, subscriptions, features, communications, and services (together, the "Services") provided by Awards Capture LLC, a Virginia limited liability company, doing business as AwardsCapture ("AwardsCapture," "we," "us," or "our"). By accessing or using the Services, you agree to these Terms and acknowledge our Privacy Policy. If you do not agree to these Terms, do not use the Services.
By accessing, registering for, starting a trial of, or using the Services, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you use the Services on behalf of an organization, you represent that you have authority to bind that organization to these Terms, and "you" refers to that organization.
AwardsCapture provides tools to help organizations find, evaluate, track, and pursue federal grant and contract funding opportunities. Depending on your plan and the features available at the time of use, the Services may include opportunity search and matching, award history and funder research, a pipeline for tracking opportunities, and AI-assisted generation of documents such as capability statements, submission packages, and related materials.
The Services draw on public federal and other public data sources. Features, data coverage, plans, and pricing may change over time.
AwardsCapture is a privately operated, commercial service. AwardsCapture and Awards Capture LLC are not a government agency and are not affiliated with, endorsed by, sponsored by, or acting on behalf of the United States Government, any federal, state, or local government or agency, any government publishing or registration system, or any funding organization, unless expressly stated in writing. References to agencies, programs, solicitations, or public systems are for identification and research purposes only and do not imply any affiliation or endorsement.
You may use the Services only in compliance with these Terms and all applicable laws. You are responsible for:
You must be of legal age to form a binding contract. You may not transfer your account to anyone else without our prior written consent.
Information made available through the Services is drawn in significant part from public federal and other public sources. That information may be delayed, incomplete, incorrectly categorized, inconsistent between sources, superseded by an amended notice or solicitation, changed or removed by the original source, or unavailable due to source-system outages. We do not control and are not responsible for the accuracy, timeliness, or availability of public-source information.
In the event of any discrepancy between information displayed through the Services and the official solicitation, notice, regulation, agency or funder website, or other authoritative source, the authoritative source controls. You are responsible for confirming all information against the authoritative source before acting on it.
The Services are offered on paid subscription plans and may include a free trial. The pricing, billing cycle, trial terms, renewal terms, and cancellation terms presented to you at signup or checkout, together with these Terms, govern your subscription.
Unless stated otherwise at checkout: a payment method is required to start a trial; you are not charged during the trial; and your payment method is charged automatically when the trial ends unless you cancel first. Subscriptions renew automatically at the then-current rate for your plan until cancelled. The renewal terms, the amount, the billing interval, and how to cancel are disclosed to you at checkout, and you affirmatively agree to them before your trial or subscription begins.
You may cancel at any time from your account billing settings. On cancellation, your subscription remains active through the end of the period you have already paid for, and it does not renew after that. Except where required by law, payments are non-refundable, including for partial periods and unused time. We may change pricing, plans, features, or trial availability at any time, with notice where required by law; changes to recurring pricing apply to your next renewal.
Payments are processed by a third-party payment processor. Your payment card details are handled by that processor and are not stored on our systems.
Changing to a lower plan. Each plan includes a set number of organizations and a set number of people. If you change to a plan that includes fewer than you are using, data above the new plan's limits may be removed. Where a change requires it, we will show you what is over the limit and ask you to choose what to keep before it goes through.
Anything not kept is deleted permanently, including the profile, pipeline, notes, matches and generated documents belonging to an organization that is removed. You are responsible for downloading anything you want to keep beforehand. We do not retain it and we cannot restore it afterwards.
If a plan change is made outside the Services and leaves the account above its limits, nothing is deleted. You keep what you have, and you cannot add a new organization or invite a new person until the account is within its limits again.
You agree not to:
Prohibited sensitive data. You must not upload, submit, or transmit to the Services any classified information, Controlled Unclassified Information (CUI), export-controlled technical data, protected health information, payment-card data, Social Security numbers, or other highly sensitive or regulated information, unless we have expressly agreed in writing that the Services are authorized to receive and process that category of information. You are responsible for ensuring the content you submit does not include such information.
A violation of this section is grounds for suspension or termination of your access.
The opportunity data, award history, organization and funder directories, and other data and content made available through the Services (the "Platform Content," as further described in Section 11) are provided for your internal use in evaluating and pursuing funding. Any export or download features are subject to the limits of your plan and to this section. Bulk extraction, systematic downloading, and redistribution of the Platform Content are prohibited. We may impose, change, or enforce usage and export limits to protect the integrity and value of the Platform Content.
Data you enter into the Services yourself, such as relationship records and points of contact, and any export of it, is yours; its use outside the platform is your responsibility, including compliance with any law that applies to the people it describes.
Certain features use artificial intelligence to assist with search, matching, and the drafting of documents. AI-assisted output may be incomplete, inaccurate, out of date, or unsuitable for a particular purpose, and may resemble output generated for other users.
You are solely responsible for reviewing, editing, verifying, and approving all search results, matches, drafts, generated documents, and other output before relying on them, sharing them, or submitting them to any funder, agency, or third party. The Services are a drafting and research aid and are not a substitute for your own professional judgment.
The Services do not provide legal, tax, accounting, financial, procurement, compliance, or other professional advice, and no advisory, fiduciary, attorney-client, consultant-client, or other professional relationship is created through your use of the Services.
We do not guarantee any grant or contract award, any bid or application success, regulatory or procurement compliance, the completeness or accuracy of any data or opportunity, or the suitability of any generated content. Funding decisions are made by funders and agencies, not by us.
Our rights. The Services, including the platform, software, design, text, graphics, workflows, and other content and functionality we provide, are owned by or licensed to AwardsCapture and are protected by intellectual property and other laws. Public-source materials and third-party content made available through the Services remain subject to their own applicable ownership, rights, and legal status, and we do not claim ownership of raw public or government-source materials. We retain all rights in the Services and in our proprietary selection, compilation, organization, enrichment, annotations, metadata, scoring, matching, analysis, presentation, workflows, software, and other value we add (together with the data and content we make available, the "Platform Content"). Except for the rights expressly granted to you in these Terms, we reserve all rights in the Services and the Platform Content. "AwardsCapture" and our logos are our marks and may not be used without our permission.
Your content. You retain ownership of the information, documents, and materials you upload or provide to the Services ("Your Content"). You grant us a limited, non-exclusive, worldwide license to host, store, process, transmit, and display Your Content solely as necessary to provide, secure, maintain, and improve the Services for you. This license ends when Your Content is deleted from our active systems, except that residual copies may persist for a limited period in backups and as described in our Privacy Policy.
Your representations about Your Content. You represent and warrant that you have all rights, permissions, notices, and consents necessary to submit Your Content to the Services and to permit AwardsCapture and its service providers to process it as described in these Terms and the Privacy Policy, and that Your Content does not violate any law or the rights of any third party.
Generated output. As between you and AwardsCapture, and to the extent permitted by applicable law, you may use output generated specifically for you through the Services, subject to any underlying third-party rights, to the Platform Content, to public-source materials, and to these Terms. You acknowledge that AI-generated output may not be unique or eligible for intellectual-property protection, may incorporate public information and our templates, and that similar or identical output may be generated for other users.
Feedback. If you send us suggestions or feedback about the Services, you grant us the right to use it without restriction or obligation to you.
Our data promise. We do not sell Your Content, and we do not use Your Content to train any artificial intelligence system, our own or a third party's. We do not train on it, we do not fine-tune on it, and we do not permit our providers to train on it.
The Services rely on third-party products and services, including payment processing, hosting and infrastructure, and public and other data sources. We are not responsible for the availability, accuracy, changes, errors, outages, acts, omissions, or terms of any third party. Your use of a third-party service may be subject to that third party's own terms.
We may modify, suspend, discontinue, or update any part of the Services at any time, with or without notice. We do not warrant that the Services will always be available, uninterrupted, timely, secure, error-free, or compatible with any particular device, browser, or workflow.
THE SERVICES AND ALL CONTENT AND DATA MADE AVAILABLE THROUGH THEM ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS. TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, ACCURACY, AND NON-INFRINGEMENT, AND ANY WARRANTY THAT THE SERVICES OR ANY DATA WILL BE ACCURATE, COMPLETE, CURRENT, UNINTERRUPTED, OR ERROR-FREE. SOME JURISDICTIONS DO NOT ALLOW CERTAIN LIMITATIONS, SO SOME OF THE ABOVE MAY NOT APPLY TO YOU.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, AND UNDER NO LEGAL THEORY (WHETHER CONTRACT, TORT, STRICT LIABILITY, OR OTHERWISE), WILL AWARDSCAPTURE OR ITS OWNERS, OFFICERS, EMPLOYEES, CONTRACTORS, OR SUPPLIERS BE LIABLE TO YOU FOR:
(a) ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, DATA, GOODWILL, OR BUSINESS OPPORTUNITY; ANY MISSED DEADLINE, FAILED OR REJECTED SUBMISSION, LOST OR UNSUCCESSFUL AWARD, DISQUALIFICATION, OR LOST PROPOSAL OR BID COSTS; OR ANY DAMAGES ARISING FROM ERRORS IN OR UNAVAILABILITY OF PUBLIC-SOURCE DATA, AI-GENERATED OUTPUT, OR DELAYED OR MISSED NOTICES, EVEN IF ADVISED OF THE POSSIBILITY; OR
(b) ANY AMOUNTS IN THE AGGREGATE EXCEEDING THE GREATER OF (i) ONE HUNDRED U.S. DOLLARS ($100) OR (ii) THE TOTAL AMOUNTS YOU PAID TO US FOR THE SERVICES IN THE TWELVE (12) MONTHS BEFORE THE EVENT GIVING RISE TO THE LIABILITY.
SOME JURISDICTIONS DO NOT ALLOW CERTAIN EXCLUSIONS OR LIMITATIONS, SO SOME OF THE ABOVE MAY NOT APPLY TO YOU.
You agree to defend, indemnify, and hold harmless AwardsCapture and its owners, officers, employees, contractors, and affiliates from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or related to: (a) your use of the Services; (b) Your Content; (c) your violation of these Terms; or (d) your violation of any law or the rights of any third party.
You may stop using the Services and cancel your subscription at any time. We may suspend or terminate your access to the Services at our discretion, including if we believe you have violated these Terms, created risk or legal exposure for us or others, or used the Services in a prohibited manner.
On termination, your right to use the Services ends. Account termination may result in deletion of content associated with your account; we are not obligated to retain or return it, except as described in our Privacy Policy or as required by law. Provisions that by their nature should survive termination will survive, including payment obligations, intellectual property terms, disclaimers, limitations of liability, indemnification, and the dispute-resolution terms.
These Terms are governed by the laws of the Commonwealth of Virginia, without regard to its conflict-of-laws rules.
Informal resolution first. Before starting an arbitration or court proceeding, you agree to first contact us at support@awardscapture.com and attempt in good faith to resolve the dispute informally for at least thirty (30) days after notice.
Binding arbitration. If the dispute is not resolved, any dispute arising out of or relating to these Terms or the Services will be resolved by binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, before one arbitrator, conducted in English in Fairfax County, Virginia (or by remote or electronic hearing where appropriate), and governed by the Federal Arbitration Act. Judgment on the award may be entered in any court of competent jurisdiction. Either party may seek injunctive or other equitable relief in a court located in Fairfax County, Virginia for infringement or misuse of intellectual property or the Platform Content.
Individual claims only. To the extent permitted by law, you and AwardsCapture each agree that claims may be brought only in an individual capacity, and not as a plaintiff or class member in any class, consolidated, or representative action.
Jury-trial waiver. To the extent any dispute proceeds in court rather than arbitration, you and AwardsCapture each waive any right to a trial by jury to the fullest extent permitted by law.
Time limit. To the extent permitted by law, any claim arising out of or relating to these Terms or the Services must be filed within one (1) year after the claim arose, or it is permanently barred.
We are not liable for any failure or delay in performance caused by events beyond our reasonable control, including government or agency system outages, cloud or infrastructure provider outages, internet or telecommunications failures, cyber incidents, natural disasters, epidemics, labor disputes, or acts of government.
You represent that you are not located in, and will not use the Services in or on behalf of, any country or party subject to U.S. embargo or sanctions, and that you will not access or use the Services in violation of any U.S. export-control, sanctions, or trade-control law.
When you use the Services or send us communications, you consent to receive communications from us electronically, including by email and by notices posted in the Services. You agree that all agreements, notices, disclosures, and other communications we provide electronically satisfy any legal requirement that they be in writing.
We may update these Terms from time to time. For material changes, we will provide reasonable advance notice by posting the revised Terms and updating the effective date, and, where required by law, by seeking your renewed agreement. If you continue to use the Services after the revised Terms take effect, you agree to the revised Terms. If you do not agree, you must stop using the Services.
These Terms, together with the Privacy Policy and any terms presented at checkout, are the entire agreement between you and AwardsCapture regarding the Services and supersede any prior agreements on that subject. If any provision is found unenforceable, it will be limited or removed to the minimum extent necessary and the rest will remain in effect. Our failure to enforce any provision is not a waiver of it. You may not assign these Terms without our prior written consent; we may assign them without restriction. Nothing in these Terms creates any partnership, employment, agency, or joint-venture relationship, and there are no third-party beneficiaries.
Questions about these Terms can be sent to support@awardscapture.com.
AwardsCapture is a product of Awards Capture LLC, a Virginia limited liability company, with its registered office at 11166 Fairfax Blvd, Suite 500 #1477, Fairfax, VA 22030.